EZA Recruitment Website Privacy Notice

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Last updated: August 2026

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1. About This Privacy Notice

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EZA Recruitment respects your privacy and is committed to protecting your personal information.

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This Privacy Notice explains how we collect, use, store and protect personal information when you:
 

• visit the EZA Recruitment website;

• contact us through the website;

• submit a Hire Talent or employer enquiry;

• communicate with us regarding our recruitment services; or

• otherwise interact with EZA Recruitment in a business or website-related capacity.
   

Candidates who register with EZA Recruitment or provide information in connection with employment opportunities should also read our separate Candidate Privacy Notice, which explains how we process candidate information for recruitment purposes.

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2. Who We Are
 

EZA Recruitment is the recruitment trading name/division of EZA Group.
 

For the purposes of UK data protection law, EZA Group, trading as EZA Recruitment, is responsible for the personal information described in this Privacy Notice.
 

Contact email: info@ezagroup.co.uk
 

ICO registration number: C2000579
 

If you have any questions about this Privacy Notice or how we use your personal information, please contact us using the details above.
 

3. Information We May Collect

Depending on how you interact with us, we may collect information including:

• your name;

• company or organisation name;

• job title;

• business email address;

• telephone number, where provided;

• details of a vacancy or hiring requirement;

• role location;

• salary or salary range;

• recruitment type, such as permanent or fixed-term;

• information you provide in website enquiry forms;

• correspondence and communications with us;

• technical information relating to your use of our website, where applicable; and

• any other information you voluntarily provide to us.
   

Please avoid providing information that is unnecessary for your enquiry.
 

4. How We Collect Your Information
 

We may collect personal information directly from you when you:
 

• complete a form on our website;

• submit a Hire Talent enquiry;

• contact EZA Recruitment by email, telephone or another communication method;

• correspond with us about recruitment services; or

• otherwise provide information to us.
   

We may also receive business contact information from publicly available professional or business sources where permitted by law.
 

Our website may automatically collect limited technical information through cookies and similar technologies. Please see our Cookie Policy and cookie settings for further information.
 

5. How We Use Your Information
 

We may use your personal information to:
 

• respond to enquiries;

• discuss your organisation's recruitment requirements;

• provide information about EZA Recruitment's services;

• communicate with prospective and existing clients;

• manage our business relationships;

• provide recruitment services;

• administer and improve our website;

• maintain appropriate business and compliance records;

• protect our business, website and systems;

• comply with legal and regulatory obligations; and

• establish, exercise or defend legal claims where necessary.
   

We will not use your personal information for purposes that are incompatible with those described in this Privacy Notice unless permitted or required by law.
 

6. Our Lawful Bases for Processing
 

Under UK data protection law, we must have a lawful basis for using personal information.
 

Depending on the circumstances, we may rely on:
 

Legitimate Interests
 

We may process personal information where this is necessary for our legitimate business interests, including:
 

• responding to business enquiries;

• developing and maintaining client relationships;

• operating and improving our recruitment business;

• communicating with organisations about relevant recruitment services; and

• protecting our business and systems.
   

Where we rely on legitimate interests, we consider whether our interests are balanced against the individual's rights and freedoms.
 

Contract
 

We may process personal information where necessary to take steps at your request before entering into a contract or to perform our contractual obligations.
 

Legal Obligation
 

We may process information where necessary to comply with a legal or regulatory requirement.
 

Consent
 

Where we specifically rely on consent, you may withdraw that consent at any time.
 

The appropriate lawful basis will depend on the particular processing activity.
 

7. Hire Talent and Employer Enquiries
 

When an employer submits a Hire Talent enquiry, we use the information provided to:
 

• understand the hiring requirement;

• respond to the enquiry;

• discuss potential recruitment support;

• determine whether EZA Recruitment may be able to assist; and

• take steps towards establishing a client relationship where appropriate.
   

Submitting a Hire Talent enquiry does not itself create a contractual recruitment relationship with EZA Recruitment.
 

Any recruitment engagement will be subject to EZA Recruitment's applicable Client Terms of Business.
 

8. Sharing Your Information
 

We may share personal information where reasonably necessary with:
 

• service providers supporting our website, communications, IT, cloud storage or business administration;

• professional advisers, such as solicitors, accountants or insurers;

• regulatory authorities, law enforcement agencies or public bodies where required by law; and

• other parties where necessary to establish, exercise or defend legal rights.
   

We require service providers handling personal information on our behalf to use it appropriately and protect it.
 

We do not sell personal information.
 

9. International Transfers
 

Some technology or service providers we use may process or store information outside the United Kingdom.
 

Where personal information is transferred internationally, we will take appropriate steps to ensure that the transfer complies with applicable UK data protection law and that appropriate safeguards are used where required.
 

10. How Long We Keep Your Information
 

We retain personal information only for as long as reasonably necessary for the purpose for which it was collected, including to meet legal, regulatory, accounting and business requirements.
 

The appropriate retention period may depend on:
 

• the nature of the information;

• the reason it was collected;

• whether an ongoing business relationship exists;

• legal or regulatory requirements; and

• whether the information may be required in connection with a dispute or legal claim.
   

When personal information is no longer required, we will delete or securely dispose of it in accordance with our data-retention practices.
 

Candidate information is subject to the retention arrangements described in our separate Candidate Privacy Notice.
 

11. Keeping Your Information Secure
 

We take reasonable organisational and technical measures designed to protect personal information against:
 

• unauthorised access;

• loss;

• misuse;

• alteration;

• disclosure; and

• destruction.
   

Access to personal information is limited to those who have a legitimate reason to access it.
 

12. Your Data Protection Rights
 

Depending on the circumstances and the lawful basis being relied upon, you may have rights including:
 

• the right to request access to your personal information;

• the right to ask us to correct inaccurate or incomplete information;

• the right to request deletion of your information in certain circumstances;

• the right to request restriction of processing in certain circumstances;

• the right to object to certain processing;

• the right to data portability in certain circumstances; and

• the right to withdraw consent where processing is based on consent.
   

Where we process your personal information on the basis of legitimate interests, you have the right to object to that processing in certain circumstances.
 

To exercise a data protection right, please contact us at:
 

info@ezagroup.co.uk
 

We may need to verify your identity before responding to a request.
 

13. Complaints
 

If you have concerns about how EZA Recruitment handles your personal information, please contact us first so that we have an opportunity to address your concerns.
 

You also have the right to complain to the Information Commissioner's Office (ICO), the UK's data protection regulator.

Information about raising a concern is available through the ICO's website.
 

14. Cookies
 

Our website may use cookies and similar technologies.
 

Some cookies are necessary for the website to function. Other cookies, such as analytics or marketing cookies, may require your consent before they are used.
 

Further information will be available through our Cookie Policy and website cookie controls.
 

15. Links to Other Websites
 

Our website may contain links to websites operated by third parties.
 

EZA Recruitment is not responsible for the privacy practices or content of third-party websites. We recommend reviewing the privacy information provided by any third-party website you visit.
 

16. Changes to This Privacy Notice
 

We may update this Privacy Notice from time to time to reflect changes in our services, website, legal obligations or data-processing activities.
 

The latest version will be published on the EZA Recruitment website and the date at the top of this notice will be updated accordingly.
 

17. Contact Us
 

If you have questions about this Privacy Notice or the way EZA Recruitment handles personal information, please contact:
 

EZA Recruitment
A recruitment trading name/division of EZA Group

Email: info@ezagroup.co.uk
ICO Registration Number: C2000579